Executive Assistant/Marketing Specialist

Position: Executive Assistant & Marketing Support

Location: On-Site, Syosset NY

Compensation: $20-$25/hr, DOE

Position Summary:

Primary responsibilities include directly supporting the Branch Manager and with administrative support & Marketing Initiatives

• Undertake daily administrative tasks to ensure the functionality and coordination of the
• department.
• Provide detailed administrative support & coordination of day-to-day logistics within the
• department.
• Manage the CMO’s calendar, and filter requests for meetings in order of importance & time-
• sensitivity.
• Maintain the department accounting processes & a detailed log of payments and recurring
• charges.
• Provide administrative, logistic, & hands-on support for special & recurring projects.
• Attend meetings, take meeting notes, and follow up with attendees on action items.
• Support marketing management in organizing various projects.
• Gather important data, and update spreadsheets, databases, and inventories.
• Other miscellaneous administrative tasks as needed by the BM
• Other duties may be assigned

• Excellent written and oral communication skills.
• Previous experience supporting leadership in a marketing department, advertising, or agency is preferred.
• Proficiency in all Microsoft Office Suite programs (i.e. Excel, Outlook, Word, PowerPoint, etc.).
• Excellent presentation, time management, and organizational skills.
• Ability to multitask and prioritize daily workload.
• Five or more years of experience working as an executive assistant
• One or more years of experience in a marketing department, advertising, or agency preferred.
• 5 or more years of experience working with C-Suite Executive(s)
• High School Diploma or equivalent.

Other Duties: This job may require frequent sitting or standing for long periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

[EOE/M/F/D/V. Drug-free workplace.]

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Must be able to lift up to ten pounds.  Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information.  VISION:  See in the normal visual range with or without correction.  HEARING:  Hear in the normal audio range with or without correction.

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